State information resources: basic concepts, formation and provision

2024 Author: Henry Conors | [email protected]. Last modified: 2024-02-12 02:39

Modern society is called information society. This is due to the fact that various news and information are in demand goods in the markets. In all areas, information is of particular importance; special systems are created for its collection, storage and processing. The state is one of the largest producers and at the same time the consumer of this database. Let's talk about how the state management of information resources is carried out, how they are provided, formed and used.

Initial concepts

To understand the specifics of information resources, it is necessary to determine what it is. This term refers to information recorded on any medium andtransmitted to reduce uncertainty. Information can be conveyed from one person to another, from a machine to a subject, through automation. And also in the form of signals it can be transmitted by living beings and plants. For this purpose, the information must be in the form of a message. It can be text, speech, diagram, image, code system.

The essence of information can be defined through the concept of knowledge. A person, receiving a message, must decode the information and extract the meaning of what was said, that is, something that was not known to him until that moment. If there is nothing new, then the message is considered empty. The source concepts also include information about the sources of information. This includes documents recorded on tangible media. Also, information can be presented in the form of data: signals, numbers, letters, images. They, in turn, are fixed on different media.

The concept of information resources

To carry out any activity, a person needs resources. Under them understand certain objects that help achieve goals. Of these, material, natural, energy, labor and financial are distinguished. And the most important in the activities of modern enterprises and people are information resources. Their main difference from others is that they are the result of the intellectual activity of the population. Their creators are a qualified and creative part of the country's inhabitants, therefore such data constitute a national treasure.

Private and public information resources are referred to asrenewable and can be distributed and replicated. They are mainly presented in the form of books, documents, databases, works of art. That is, this is all that has been accumulated by society in the history of its existence and development. They combine all the knowledge and experience of mankind in the form of primary and secondary information. In the first case, this is the amount of knowledge that is constantly increasing as a result of human activities. In the second case, this is information processed and recorded on some media.

Today, the number of such information is growing rapidly. Each person has the opportunity to create their own information resources in the form of texts, photographs, audio and video files. In the law, such information resources are defined as documents and their arrays. They can be owned by individuals, organizations, and groups of people, including the state.

state management of information resources

Types of information resources

There are many reasons for classifying information resources. By content, they can be divided into: scientific, socio-political, personal data, regulatory, environmental and others. According to the form, documented and undocumented information resources can be distinguished. The first, in turn, are divided into text, graphic, audio, photo and video documents, electronic. According to the form of ownership, they distinguish: state information resources, municipal, owned by public organizations and private.

Country databasecan be divided according to the levels of the state structure into federal information, subjects of the Russian Federation, municipal, individual departments. According to the criteria of restrictions, there are resources for general and official use, information, access to which is provided by agreement of the parties, and prohibited.

Information resource management

Each state organizes an information resource management system to achieve the following goals:

creating an array of documents that contribute to the governance of the country and the implementation of constitutional rights and obligations;
storage and protection of state information resources;
Ensuring access to the database by organizations and citizens.

To achieve these goals, several major organizational challenges need to be addressed. The system of state management of information resources is designed to provide:

Organizing the collection, processing and storage of important information.
Coordination of the activities of various departments to create a single information space of the state.
Accounting and providing access to these resources.
Organization of information protection, control over its storage and use.

Composition of state information resources

In general, all information resources of the country can be divided into two large groups: those that are necessary for the functioning of individual state bodies, and those that are needed by external users. Second groupcreated in order to collect information and provide access to it from citizens and various organizations. These include the country's library and archival networks, as well as statistical and scientific and technical systems. And the information resources of state bodies are a comprehensive provision of information about the activities of pension funds, courts, social services, ministries and departments.

Formation and use of information resources

In the work of various government agencies, a lot of documents are generated that need to be effectively stored and organized for their use. The formation of state information resources includes the following activities:

creating conditions for the development and improvement of the system for protecting property rights to all types of information;
organization of bases of different levels of public and private activities and provision of a single information space;
development of special systems that facilitate the exchange, distribution and use of these resources.
creating conditions for quality service to citizens and organizations;
development of a unified system for the dissemination and collection of information.

State policy in the field of information resources

Activities in the field of basic information are regulated by the Law on Information, Informatization and Information Protection. The state assumes an obligation to comply with this regulation, and also deals with itimprovement in line with ongoing changes. The country's policy in this area is aimed at creating an effective system for the collection, processing, storage and use of information resources. The state assumes responsibility and obligations for the formation of a single base. It is the guarantor of the preservation of personal data of citizens, and also contributes to the improvement of activities in this area. Providing state information resources with a modern system of protection, including legislative, is the most important task of the country's leadership.

Information resources of authorities

Each ministry, regional government, various departments has its own set of information resources. At the same time, the state system should be built in such a way that there is a single network between organizations of different structures and levels. In addition, there are internal information resources of the state organization. For example, any regional government should have a website where citizens and certain companies can get information about the work of the government. They also have internal networks within which messages are exchanged between employees. Local government information systems and resources are also subordinate to the regional governments: libraries, archives, statistical agencies.

Library networks

Library systems function in the country to provide the population with versatile necessary knowledge. Themfeature is that they store only processed, published and replicated information. In accordance with the Law “On Libraries”, the following types of library networks operate in Russia:

public;
science and technology;
university;
medical;
agricultural.

In addition to the above, there are also school, trade union, army and others. Libraries cover the whole country and provide the population with information free of charge. This state system includes more than 150 thousand institutions.

information resources of the state organization

Statistics system

The state, in addition to storing and disseminating information, collects it. Created for thisa system of statistical bodies that provides the formation of resources on various aspects of the life of the country. The objects of this kind of accounting are indicators of socio-economic development and demographics, the state of various industries, public opinion, the availability of labor resources, and much more. Statistical information resources of state authorities make it possible to evaluate the effectiveness of their work, data on the life of the population, on the functioning of the economy. They give an idea of how the country lives.

Scientific and Technical Information System

In Russia, there is a network for the collection, storage and use of information generated as a result of research and scientific and technical activities. It is necessary for scientists who generate new ideas, inventions and must be aware of new discoveries. Also, the creation of state information resources in the scientific and technical sphere is necessary for enterprises that plan to introduce innovations into production, into commercial activities. This system includes a network of libraries and research centers. They are engaged in the collection of information, as well as the dissemination of published data. The network also collects patent information that can be used by companies and individuals.

State Internet resources

For quality service in Russia, information resources of state power are created and their representation on the Internet is organized. This allows citizens to receive information about the work of government agencies, information about specific people and organizations,statistical data, draw up various documents. The main Internet resource is the State Services website, which allows the population to receive information services without leaving their homes. There are also websites of libraries, archival institutions, authorities, which simplify the access of the population to the database.

The importance of information resources in the modern state

Today it is difficult to imagine a successful country that does not care about its own information resources. They are of extreme importance in the activities of enterprises and in the lives of citizens. At the same time, state information resources are designed to provide the population with high-quality, reliable information. Today, when the life of every person is changing due to the growing informatization, the authorities must effectively control and manage these processes so that chaos does not happen in this area.